Regulations

In order to enter the event, a “Disclaimer of Liability” must be completed and signed. The disclaimer will be available on race day or can be downloaded from the event site.
Download a Disclaimer and Registration Documents.
Download a medical certificate for foreigners.
  • art. 1 - ORGANIZATION
Life in Sport Loc. Passo Pura, have organized the first edition of the high mountain Trail Running long-distance race called “Ultra Trail delle Orchidee” to be held from midnight 27 of July and Sunday 29 July 2018. A partly self-sufficient race on an alpine track environment of KM 120 with a positive difference in altitude of about +8200m.
 
  • art.2 - PARTICIPATION REQUIREMENTS
Entering the “ Ultra Trail delle Orchidee” means accepting this Regulation in its entirety and without exceptions on behalf of the competitors. On enrollment, each contestant agrees to comply with these regulations and releases the organizers from any civil or criminal responsibility or liability for any incident or accident, for direct or indirect damage to persons or things that may occur during the event. “Ultra Trail delle Orchidee” will be held in accordance with this Regulation, any changes and notices will be published on the website.
 
  • art.3 GENERAL INFORMATION
A 120 km on foot race in a natural environment and in high mountains with about 8200m of elevation gain and loss, winding through high mountain paths and trails, through snowfields, starting and finishing in the main square of Ampezzo (UD). Established a maximum time of 35 hours to complete the race.
 
  • art. 4 - PARTICIPATION
The competition is open to everyone, men and women, aged 18 and over on the date of the race, who are in possession of a medical certificate for agonistic athletics valid by the date of the race. In order to take part, the athletes should have had previous experience in the mountains, should have a high standard of athletic preparation, wear suitable clothes for temperatures,that can range from 0 to + 30 degrees, and weather conditions (notoriously unstable in the mountains in the afternoon).
 
  • art. 5 - SELF-SUFFICIENCY
The race is self-sufficient of food and water. However, refreshment points are positioned along the route for the reinstatement of drinking water and also for food. Plastic cups will not be available for drinking at the refreshment points. Competitors must be in possession of a cup or other container suitable for personal use. At the exit of the refreshment areas will be arranged for garbage bins: those who leave waste outside of those areas, they will be disqualified. Each runner must ensure that they carry the minimum amount of water expected as compulsory equipment on departure from each refreshment point. At Rifugio Calvi (km64) there will be a rest area where the runners will find bags or pack with clothes change, previously delivered to the organization.

  • art. 6 - FIXED NUMBER REGISTRATION
Entry will open on 1 January 2018 and will close on reaching the predetermined number of participants or within the 24th of July 2018. Registration must be made on-line on the registration portal (wedosport), payment will be made at the time of registration via an online service with a credit or MyBank bank transfer. The number of competitors is limited to 150 participants; should there be a higher request than the number of places available, a waiting list shall be created to allow the replacement of participants, after contacting the organization. Entry is open to athletes aged 18 and over and they must provide a medical certificate for agonistic athletics, valid on the date of the race and recognized by the country of residence, irrespective of whether they belong to sports clubs or federations. A copy of a valid medical certificate and a signed DISCLAIMER OF LIABILITY, previously downloaded from the website, must be submitted when the race number bibs are handed out. In the event that the registered competitor does not provide the aforementioned documents, the bib can not be handed out, and the competitor will not be able to take part in the race, without the right to any registration fee refund.

  • art. 7 - REGISTRATION FEE
The fee for online registrations (wedosport) is as follows: € 100.00 + € 50.00 deposit for the GPS that will be returned upon return of GPS.
The enrolment fee includes all services described in these regulations: race number bib, showers on arrival, buffet and pasta lunch, all the support and assistance, race refreshments and possible return transport in case of withdrawal, healthcare support (medical and physiotherapy) and technical gadget of value, a gps to carry for all the race in the equipment. At the arrival it is compulsory to give back the gps device.

  • art. 8 - REGISTRATION FEE REIMBURSEMENT AND CANCELLATION CLAUSE
The registration fee be refunded : 60% within 30 of March 2018, 40% within the 15 of June 2018. After the 16 of June there will be not a fee refund, it will be possible only a change of enrollment, sending the data of the substitute to the organization contacts.

  • art. 9 - EQUIPMENT REQUIRED
On registration, each athlete endorses the commitment to carry all the mandatory equipment listed below throughout the race, if not he/she will be disqualified. The equipment required will be checked when his race number is handed out, at the start and at random locations along the route.
Mandatory equipment: - Backpack, - Water bottles or other containers with minimum 1.0 liter of water - Energy bars or solid food - Survival blanket or heat sheet - whistle - adhesive elastic band suitable for a bandage - waterproof jacket designed to withstand bad conditions at high altitude - pants or race leggings (at least knee length), worn on or in the backpack - long sleeve top, worn on or in the backpack - cap or bandana - personal cup or other suitable container for drinking at the refreshment points (the water bottle is valid if the cap is large enough) - mobile phone (enter the organization rescue number +39 333 1041150, do not mask the number and do not forget to start with a fully charged battery). - Headlamp with spare batteries or at least two headlamps.
Recommended equipment: - road book - gloves - warm clothes indispensable in case of predicted cold weather - walking poles (must keep them with him for the duration of the race).

  • art. 10 – RACE NUMBER AND RACE PACK COLLECTION
Race number bib and mandatory equipment checking procedure shall take place the 27 of July 2018 in Ampezzo - (Piazza) from 15.00 to 23.00. Each race number bib shall be handed out individually to each runner on presentation of valid photo identification and a signed DISCLAIMER OF LIABILITY. The race number must be worn on the chest or the stomach and be visible in its entirety for the full duration of the race. It should therefore be positioned over any clothing and in no case attached elsewhere. Before the start each racer must pass through the entrance gates to the enclosed starting area to be registered. Between a checkpoint and the finish the runner must ensure that they were properly registered. The punching is indispensable as the abutment between two successive checkpoints ensures that there are no missing competitors. In the case of failure to register the passage and the subsequent search for a racer, any costs arising will be charged to the participant himself. The race number acts as a pass required to access the refreshing areas, showers, to pick up athlete’s bags and the pasta party.

  • art. 11 - ATHLETE’S BAG DEPOSIT
Bags containing change of clothes can be deposited before the start of the race at the main square of Ampezzo. It is advised not to leave fragile or valuable items in the bag. Bags with objects attached externally to it will not be guarded. The organization does not accept any responsibility for items lost or damaged. Each athlete could deliver two bags, one to pick at the arrival and one in the resta area of Rifugio Calvi, with the bib number attached on them.

  • art. 12 - SAFETY AND MEDICAL ASSISTANCE
A rescue callout station will be located at the most significant points as identified by the organization and in any case at the refreshment stations. Ambulances, civil protection and alpine rescue (CNSAS) members and medical staff will be present on route. The rescue callout stations are intended to provide assistance to all persons in danger using the organization’s means or through affiliated organizations. The official medical staff is authorized to suspend the contestants judged unfit to continue the race. Rescuers are allowed to evacuate with all the means at their convenience runners judged in danger. If necessary, and in the interests of the person rescued, solely at the discretion of the organization, the official alpine rescue service shall be called, who will take over the direction of operations and put in place all appropriate means, including the helicopter service. Any costs arising from use of these exceptional service will be borne by the rescued person in accordance with regulations. A racer, who appeals to a doctor or a rescuer, submits himself to his/her authority and undertakes to comply with his/her decisions.

  • art. 13 - CHECKPOINTS AND REFRESHMENT POINTS
Recording of competitors is carried out at the rescue or refreshment stations. Only the runners carrying a well visible race number can access refreshment stations. The route map will be published on the website highlighting the refreshment and rescue stations. Random checkpoints will be located in other sites outside the refreshment and rescue stations. Their location shall not be communicated by the organization.

  • art. 14 - WITHDRAWAL AND RETURNS
The maximum time allowed to reach the finish line is 35 hours. The cut-off time for departure (time barriers) from the main checkpoints will be defined and described on the route map. The first barrier is fixed in location Centro Fondo, at Km 38,5 from the start: the maximum time for the re-start is 12:00 am (12 hours and a half from the start). The second barrier is fixed in location Rifugio Calvi - rest area, at Km 64 from the start: the maximum time for the re-start is 7.00 pm (19 hours from the start).The third barrier is fixed in location Casera CAI Val Pesarina, km 87 from the start : the maximum time for re-start is 01:00 am (25 hours from the start) These barriers are calculated to allow participants to reach the finish line in the maximum time imposed; however, making any necessary stops (rest, meals,). In order to continue the event, competitors must leave the checkpoint before the cut-off time set. Otherwise they will be disqualified, and their race number will be withdrawn. The competitor wishing to continue without a race number, out of the race, will assume all responsibility for the consequences that might accrue. In case of bad weather conditions and/or for security reasons, the organization reserves the right to change the route or the cut-off times, terminate the race in progress, delaying the start.

  • art. 15 - WITHDRAWAL AND RETURNS
In case of withdrawal from the race along the route, the competitor is obliged, when possible, to go to the nearest checkpoint and communicate and record their withdrawal, the organization will take charge to take him/her back to the finish area. In case of failure to notify a withdrawal and the subsequent search for a racer, any costs arising will be charged to the participant himself.

  • art. 16 – PENALTIES – DISQUALIFICATION
Controllers on route are authorized to check the mandatory equipment, and in general, the monitor the respect of the entire regulation. All competitors found not in possession of even a single element of the mandatory equipment will be immediately disqualified, without any possibility to appeal for this penalty. Infringements also noticed by the organization through video images after the race, may result in disqualification. The directors of the race may disqualify a competitor in the event of a major violation of the Regulation, in particular: - race number bib worn in a non-conforming manner - exchange of race numbers bibs - failure to pass a checkpoint - absence in part or of all the mandatory equipment - using transport during the race - departure from a checkpoint after the cut-off time - failing to aid another competitor in the event of difficulty - abandonment of their equipment along the route - abandoning rubbish along the race route - insults, rudeness or threats towards organization members or volunteers - refusal to be examined by a doctor of the organization at any time of the race.

  • art. 17 - AMENDMENTS TO THE ROUTE OR CUT-OFF TIMES - RACE CANCELLATION
The organization reserves the right to modify at any time the route or positioning of the rescue and refreshment points, without notice. In the event of adverse weather conditions (fog, blizzards, storms), and such as to endanger the safety of the competitors, the start of the race may be postponed or cancelled. The route may be changed and reduced, or the race may be stopped at any point on the track. Race competitors shall not be entitled to any entry fee refund in the case of suspension or cancellation of the race.

  • art. 18 - RIGHTS OF IMAGE USE
On registration, athletes authorize the organisers to freely use any images depicting athletes during their participation in Trail delle Orchidee, whether still or in movement, with no territorial or time limits.

  • art. 19 - DECLARATION OF RESPONSIBILITY
Voluntary registration and subsequent participation in the race indicates full acceptance of the race rules and any changes they may have to undergo. By registering, the participant exempts the organisers from any liability, whether civil or criminal, for damage to persons and/or property caused by or to him/her.

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